Payments / Deposits Report

Introduction

The Payments/Deposits Report provides visibility into payments that have been recorded within the accounting section of Practice Mate. This report helps billing staff and administrators review payment activity, verify deposits, and monitor both applied and unapplied payments.  

By default, the report runs as a live report with a 31-day date range, allowing users to quickly review recent payment activity.  

The data displayed in this report is pulled from the Payments/Deposits List located within the Accounting section.  

Steps to Generate the Payments / Deposits Report  

1. Navigate to the Accounting section  

• Click the Accounting tab in Practice Mate.

2. Open the Reports menu

• Hover your mouse over Reports.

3. Locate the report

• Select Payments/Deposits Reports from the available reports.  

4. Configure the report filters

• Adjust the Payment Received date range if necessary.

• Select the payment type you want to review by clicking the drop-down next to Filter:

• All

• Applied Payments

• Unapplied Payments

5. Apply optional filters

• Refine the report results using the following filters:

• Office (based on the office entered on the posted payment)  

• Providers (based on the provider entered on the posted payment)  

• Payer Type

• All

• Insurance

• Patient

6. Select Subtotal options

• Organize the report results using the following subtotal options:

• By Payer

• By Date  

• By Payment Method

• By Provider

7. Run the report

• After selecting the appropriate filters and subtotal options, select Go to generate the report and view payment and deposit information.

Steps to Understand the Report Results

Once the report is generated, the results will display payment activity across several columns.  

1. Review payment identification details

• Payment Date

• Provider

• Payer Type

• Payer

2. Review payment transaction information

• Payment Method

• Check Number

• Description

3. Review payment totals

• Payment Amount

• Applied Amount

These fields help users verify payment records, review deposits, and confirm how much of a payment has been applied to patient balances.

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