List of Accounting Reports

The Accounting tab contains a wide variety of reports to help manage your Practice’s financials. These reports can be accessed by hovering over the Reports option under the Accounting tab and selecting the desired report from the drop-down list.

Below is a breakdown of each report type and what they do.

Payment Reports

Payments/Deposits Report

• Displays all payments entered onto the Payments List.

• Can be filtered by Office, Provider, Payment Type (Insurance or Patient), and Payment Status (Applied, Partially Applied, Unapplied).

• Maximum date range: 31 days.

• Sub-totals can be grouped by Date, Payer, Payment Method, or Provider.

• The report includes total balances and applied balances for the selected time frame.

Applied Payments Report

• The Detailed view shows payments applied within the chosen date range (based on Applied Date or Payment Date).

• The Summary view displays totals by month and groups payments by Date of Service or Payment Date.

• Useful for tracking how and when payments were applied.

Applied Payments by Account

• Lists all applied payments organized by Chart of Accounts.

• Filter options include Provider and Adjustment Type (Collectable/Non-Collectable).

• Helps track how applied payments are categorized.

Payments Posted Report

• Combines charges and payments by CPT code based on Visit Date.

• Filter by Office, Facility, Provider, or CPT Codes.

• A detailed report can be generated that will show each date of service listed with the CPT code, provide, charges and payments.  

• A summary report will show the facility or office selected and total sum of the charges and payments.  

Charge Reports

Monthly Practice Analysis Report - Charges by Provider

• Lists billable and non-billable CPT codes by line item.

• Displays Total Charges, Quantity, and calculates Unit Charge (Total Charge ÷ Quantity).

• Shows total CPT codes performed and total charges by Provider.

• Filters include Provider, Office, Date of Service, and CPT Code.

Monthly Procedure Code Analysis Summary

• Lists billable and non-billable CPT codes by Patient Visit.

• Displays quantity and charges for each procedure.

• Filterable by CPT Codes and Office.

Insurance Analysis Report

• Summarizes total charges submitted by Insurance (Primary, Secondary, Tertiary).

• Totals are provided at the bottom for each payer type.

• Filter options include Office ID, Claim Type (HCFA/UB04), and Insurance ID.

Accounts Receivable Reports

Accounts Receivable Aging Summary Report

• Shows outstanding balances using the formula:
  Total Charges – (Insurance Payments + Patient Payments + Adjustments) = Balance.

• Can be filtered by Office.

Accounts Receivable Aging Detail Report

• Displays outstanding balances grouped by insurance from time of visit

• Filters include Office, Provider, and Display Option (Last or Initial Date of Service).

Collection Report

• Identifies patients with outstanding balances.

• Can be filtered by CPT Codes, Patients, Visit IDs, Insurance, Report Type (Patient, Insurance, or Both), Office, and Provider.

Transaction & Patient Reports

Transaction Summary Report

• Shows visit counts, charges, payments posted, payments applied, and adjustments by date.

• Filters include Provider and Display Option (All Payments, Insurance/Patient Payments).

Monthly Statistics Report

• Provides counts of new patients, appointments, visits, and claims for the date range selected.

Manage Billing Statements

• Navigates to the setup and generation of billing statements.

• Refer to the separate article: Generating a Billing Statement for step-by-step instructions.

Patient Account Ledger

• Displays detailed, patient-specific charges and payment history for visits.

• Useful for reviewing patient balances and transactions.

Other Reports

Chart of Accounts

• Used to create and manage different types of payment and adjustment accounts.

• Also accessible under the Manage Office tab

Physician Referral Report

• Lists referring physicians associated with patient visits within a selected date range.

• Shows referral counts and average charge per referring physician.

• Filters include Office, Provider, Insurance, and Referring Provider.

Credit Card Transactions

• Displays the most recent 100 credit card transactions.

• Only available if you're enrolled in or previously participated in our credit card services.

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